WashJam 2020 Event Flyer (Updated on 11/15/19)
The WashJam 2020 Leader's Guide (Updated: 1/20/20)
Download the WashJam Program Area Map (Updated on 11/1/19)
Download the WashJam Site Map (updated 11/1/19)Vendor Agreements:
- Commercial Vendor Agreement - Pay Vendor Fees here
- Scout Unit Fundraiser Agreement - Pay Fundraiser Fees here
- Info Provider Agreement - No fees
WashJam Promo Video to show at your Unit Meeting!
(15MB, WMV format, right click on link, and choose 'Save Target as...')
Q: What are the fees for participating in WashJam?
WashJam 2020 Event Pricing
Passes: (Thursday, Friday, Saturday, Sunday)
*The Cub Family Weekend Pass includes one Cub Scout and two parents (two parents attend for an additional $21, save $63). Siblings of Cubs or additional Cubs ages 6 - 21 are at the normal youth rate. The discount applies to the parents only.
All participants who register and pay by February 1, 2020 will receive an additional 'WashJam Early Bird Patch'.
**Registered staff members who pay the $30 fee by August 1, 2020 will receive staff recognition items (staff t-shirt and patch), all meals, and a 25% discount off the regular prices of WashJam branded gear. Registered Staff members may purchase and receive the branded gear in July, 2020, so they may proudly display them to help promote WashJam. To receive the 25% branded gear discount, staff must register and pay the $30 fee no later than August 1, 2020. Staff who register and pay after August 1st may be provided with meals and patches as long as supplies last, but no T-shirts.
If you don't want to pay the $30 staff fee, please see the options in the WashJam 2020 Staff Fee Policy (rev. 11/17/19)
Commercial Vendors must complete a Commercial Vendor Application Form, and receive approval before registering & paying their fees.
Scout Units wishing to do a fundraising booth must complete a Unit Fundraising Application Form, and receive approval before registering & paying their fees.
Early bird pricing ends on February 1, 2020.
Pacific Harbors Council Event Refund Policy: To continue providing quality Scouting programs at affordable pricing, we have instituted the following refund policy for programs offered by the Pacific Harbors Council:
WashJam 2020 online registration is NOW Open! Click here to register for WashJam 2020
Q: I am a Scoutmaster/Cubmaster, and some members of my unit
have already registered individually. How do I know if someone has
already registered from my unit?
A: Unit Leaders are encouraged to consolidate WashJam registrations as a single unit, however many individual Scouts have already registered. Check with the Council office to see how many people from your unit have registered so far. Even if you don't have payments from every member of your unit, we encourage you to pre-register your unit, with an estimated number of youth and adults, to save money on registration fees.
Q: Do you want Adult Leaders to attend this event with their
Scouts and if so, how much do the adults pay?
A: Yes, two deep leadership is required when Scouts attend without their parents, so adult leaders are expected to camp with their units, as they would on normal campouts or Camporees. There should be an adequate adult leadership ratio for the number of youth attendees. Adult leaders pay the same as the youth for the weekend pass, unless you are a parent of a Cub Scout. Cub Scouts should not camp overnight without their parents.
Q: I'm the Cubmaster and we will have a big group of Cub Scouts coming. Is
it better to register by family, or as a pack? Trying to decide if the pack should
collect the money or let the families do it themselves?
A: Cub Scouts can sign up as individuals with their parents (Cub Family Weekend Pass), or the leader can sign families up with your Pack Registration. Pricing information is here. With the Cub Family Pass, parents attend at a reduced fee, saving $63 per family!
Regarding group registrations, you can either have the Pack organize the registrations, so they are all grouped under one name, or let families register individually. Some families will want to sign up early and get the early bird prices, while others may sign up later and pay the higher fees. The longer they wait, the more they pay. Only families who register before February 1, 2020 will get an Early Bird patch.
Q: I am a parent of a Cub Scout, but I am also a Cub Scout
Leader. Do I have to register and pay separately, or am I included
in my 'Family Pass'?
A: Cub Scout parents who are also Adult Pack/Den Leaders are encouraged to register as a participant. Those adults not registered as Adult Leaders at WashJam will not receive a participant patch. Cub Scout families who purchase a Cub Scout Family Weekend pass will receive only one patch per family.
Q: Is it an overnight event for Cub Scouts or is it a day camp
A: Both. Cub Scouts and their parents & siblings are encouraged to spend the weekend camping with their parents in the Cub Scout Family Subcamp, but everyone is free to go home at night, if they wish. There are no 'day passes'. Cub Scouts and siblings of all ages are allowed to camp overnight at WashJam, with their parents.
Q: Are Cub Scout parents and siblings OK for overnight?
A: Yes. 2 Parents are included in the Cub Scout Family Weekend Pass, and Siblings 6 years old & up and youth guests pay the regular youth rate. They may spend the entire weekend camping as a family in the Cub Scout Family Subcamp. Cub Scouts should not camp overnight without their parents.
Q: Do Scouts BSA youth and Venturers spend the entire weekend
A: Yes, the Scouts BSA weekend pass covers Thursday night through Sunday morning.
Q: Are BSA Medical Forms required for participation at WashJam?
A: The BSA Medical Form Parts AB are required, however the collection and management of medical forms is the responsibility of the individual Scout Units attending WashJam. WashJam medical staff will not be collecting or reviewing medical forms during the event.
Q: What is the appropriate age limit for siblings to
participate and can siblings be female?
A: 'Participant' siblings should be of Scouting age (6 - 21), and female siblings are OK.
Q: Do children who will be camping with their family but not
otherwise participating in activities have to pay the sibling fee?
A: Yes. If they are aged 6 - 21, and on the WashJam site, it is assumed they will 'tag along' with the Cub or Scout and their parents, and will participate in the activities. The siblings must pay the youth event fee, but the parents are included in the Cub Scout's Family Weekend Pass. Each paid participant (except Cub parents registered under a Family Pass) will receive a WashJam participant patch.
Q: Are other girl's scouting organizations, Campfire and American Heritage Girls
Invited to WashJam?
A: Yes, all other girl's scouting organization members are encouraged to participate in WashJam.
Q: Is there a minimum and max number of Scouts that can sign-up for a unit?
A: There is no minimum or maximum number of scouts you can sign up at once. Individual Scouts can register separately or they can register with their unit. There are no limitations for Scout Unit sizes. If your group is over 100 people, please contact us to make camping arrangements.
Q: What are the WashJam patches going to look like?
A: The WashJam 2020 patches have not been designed yet. There will be different variations for Early Bird registrants, Participants, Event Staff, and more. Everyone who registers and pays their fees by February 1, 2020 will receive an Early Bird patch.
Q: Do you need volunteers to help out on
A: Yes, volunteers are needed to help run activity stations, and other things. Find a list of staff opportunities here.
For a nominal $30 fee*, you can receive staff recognition items (staff t-shirt and patch**), all meals, and a 25% discount off the regular prices of WashJam branded gear.
Q: Why do I need to pay to be a staffer at WashJam?"
A: The answer is that we must collect a small fee, to help offset the cost of the benefits the event will provide for paid staffers. The value of the benefits outweighs the actual fee price, so we feel this is a fair deal, which will help make your staffing experience at WashJam more enjoyable. If you don't want to pay the $30 staff fee, please see the options in the WashJam 2020 Staff Fee Policy (rev. 11/17/19).
Q: Our Troop or Pack would like to run an
activity station in one of the program areas. How do we do that?
A: WashJam is a combination of activities, food and fun things to do that is provided primarily by you, the volunteer. Please email us, and let us know what you have in mind. Find a list of activity station opportunities here. Units who host an activity station will pay the $30 Staff registration fee** for all youth and adults who will be participating in the activity station. Scouts, unit leaders or parents who are not participating in the activity booth will need to register as a 'regular' participant.
Q: Our Troop or Pack would like to run a Fundraising booth in the
Vendor Midway. Is that OK?
A: If your Troop, Pack or Crew would like to put on fundraising booth to raise money for your Unit, please email us, and let us know what you have in mind.
Q: What if I am a Commercial Vendor? How do I register?
A: Details for Vendor participation in WashJam 2020 may be found in the Commercial Vendor Agreement.
If your product or service is complimentary to the Scouting program, or supports the aims and goals of the Boy Scouts of America, your request will be reviewed for suitability. Examples include camping/outdoor gear, food & beverage trucks, sports equipment, and more.
Q: What if I am a Non-Profit Organization? How do I register?
A: If you are seeking to promote your non-profit or government organization at WashJam, and it's mission is complimentary to the Scouting program, or supports the aims and goals of the Boy Scouts of America, your request will be reviewed for suitability. Examples include the National & State Parks, National Wildlife Foundation, Trout Unlimited, Hands Across the Border, etc.
Q: What if I want to Sponsor WashJam through a donation or
A: WashJam welcomes your support! Sponsorship opportunities are available for various program areas, the arena shows, branded merchandise and more. Please email us, and let us know what kind of sponsorship ideas you have in mind. More sponsorship info.
Q: What time can I set up my activity station or vendor booth?
Vendors and activity staff volunteers are expected to be on site by Thursday, August 20th, to set up your program areas. If you have minimal setup requirements, you may arrive between 6:00 AM and 7:00 AM on Friday, August 21st to set up your activity or vendor space.
All vehicles must be removed from the program area and all setup activity must be complete no later than 8:00 AM on Friday, August 21st, NO EXCEPTIONS, unless your vehicle is an integral part of your activity.
Onsite setup times are from 10:00 AM to dusk on Thursday, August 20,
2020 and 6:00 AM to 7:00 AM on Friday, August 21st.
Download the Staff/Vendor Activity Setup Instructions
*To receive the 25% branded gear discount, staff must register and pay the $30 fee no later than August 1, 2020.
**Staff who register and pay past the August 1st deadline may be provided with meals and patches as long as supplies last, but no T-shirts. The $30 staff fee is not subject to periodic increases, like the participant fees.
Q: Will there be running water?
A: No, there is no running water at WashJam. There will be trucked in water available for drinking and dishwashing, but no showers.
Q: Will there be showers?
A: No, no showers will be available at WashJam.
Q: Can you have campfires?
A: Open wood fires on the grounds are prohibited.
See the Leader's guide for more info on allowable stoves and fuel.
Q: Can we bring our own firewood?
A: No, open fires are not permitted, so do not bring your own firewood.
Q: Will meals be provided for the Units?
A: No, all participants are responsible for their own meals and preparation.
Q: Are RV's or other recreational vehicles allowed in the Sub
A: No. We are not set up to accommodate RV's at WashJam. If you must bring one due to 'health reasons' or for any other reason, it will be restricted to the off-site parking area, with no hookups. Your unit must be self-contained.
Q: Are we going to need a Fort Lewis guest pass to get into
the area where WASHJAM is being held?
A: No, the event is held 'off-base', just adjacent to North Fort Lewis.
Q: Will all cooking be done in our subcamp
or will there be food for purchase?
A: Yes, cooking is done at the Troop and Pack campsites, but no 'unit meals' will be provided for participants. Some 'fast food' will be available for purchase, but should not be relied upon to feed your unit. Prepare to camp and eat like you would a regular campout.
Q: Will there be food, propane and camping supplies available
for sale at WashJam?
A: WashJam is located near several big cities such as Olympia, Lakewood and Tacoma, so you can purchase groceries and propane most anywhere along the I-5 corridor. No camping supplies will be available for sale on the WashJam site, except for souvenirs. There is a Cabelas, Bass Pro and Sportsman's Warehouse nearby.
Q: Where is WashJam Located?
A: WashJam is located at Joint Base Lewis-McChord (JBLM) just off Interstate 5 near American Lake, in Tillicum, WA.
GPS Coordinates: 47.137177,-122.599611
View Google Map of WashJam
Q: What is going to be happening at WashJam?
A: You can see a WashJam 2016 photo gallery on Facebook, that shows some of the activities that will be featured at WashJam.
Q: Can Webelos II participate all weekend in the Boy Scout
A: Yes, all Cub Scouts can participate in all of the event areas at WashJam, except for certain activities, such as rifle shooting.
Q: How do we sign up for activities ?
A: There is no formal sign up for most activities, everything will be open to all participants. Sign up for some structured classes, such as STEM, certain merit badges, and other workshops will be offered for online pre-registration in early August. An email announcement will be sent out to all registered attendees who have paid their fees. Sign up for other classes will be done on site on Thursday, August 25th at 8:00 PM at the Staff Dining Hall tent.
Popular activities such as Rifle Shooting, Aquatics and others will have a paper ticketing system to access the bus transportation on the day of the event. Tickets may be obtained in the morning, on Friday and Saturday at the bus stop.
Q: Are unit programs scheduled, or are
activities first come, first served?
A: First come, first served. There will be an Arena Show on Friday and Saturday nights, plus a Zombie Invasion night hike on Friday night after the show. There will be no formal scheduling of programs for individual units.
Q: What will be
happening at WashJam?
A: Lots of things! Some event details will change for 2020, however you can get an idea of what it will be like, by reviewing the WashJam 2020 Event Flyer or download the WashJam 2020 Leader's Guide.
Q: Will there be religious services at WashJam?
A: A wide variety of services will be offered. Please consult list given at check-in for times and locations. “A Scout is Reverent” – please respect your fellow Scouts.
Under the Big Top:
Tight Rope Walking: Monkey Bridge
Basket ball throw
Stack the blocks
Knock down the burlap cats
BB Gun Range
Adventure Rafts on Lake Disney
How to Juggle
The Science Guy
Bass Fishing Game
Make Believe Mask
WashJam 2020 online registration is NOW Open!.
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